ROSWELL AIRCRAFT FLYERS

CONSTITUTION & BY-LAWS

The name of the organization shall be "ROSWELL AIRCRAFT FLYERS".

The purpose of this organization is to promote the building and flying of radio control model aircraft and to promote public acceptance and good will towards this sport/hobby.

Membership is open to any individual with an interest in radio control model aircraft.

Prospective members shall show their interest to join by visiting the field and attending a meeting. They shall pay an initiation fee of $5.00. This fee shall afford the new member the following items: a copy of the club Safety Rules/Field Protocol, a copy of the By-laws, and copies of the year's newsletters. New members are allowed to join the club upon their presentation to the membership at a regular meeting by one member, after which the prospective member is voted into the club by a majority of the members present at that meeting.

The membership year shall be from January 1 to December 31. All dues must be paid by the 1st of March or else the member shall be deemed to be inactive.

Upon joining or renewing one's membership, the individual must present his current AMA membership card. The Secretary/Treasurer shall issue each member a current membership card upon the payment of dues. A current membership card is required for flying priviledges at the club flying site. A guest will be allowed to use the club flying site only when accompanied by a club member in good standing.

The annual dues for each member shall be $25.00/year. An entire family may join under a group rate of an additional $5.00 per person. Junior members, those under 18 and not joining under the family plan, dues are set at $5.00 per year. If a member joins after September 1, the dues are $2.00 per month for the remainder of the year. This does not apply to those members listed on the club's roll at the end of the previous year. Only students under 18 may join under the family plan.

The elected club officers shall be:

a. President

b. Vice-President

c. Secretary/Treasurer

d. Safety Officer

The elected offices of President and Vice-President shall be held for no longer than three consecutive years by any one person.

Any elected officer may be voted out of office by a majority vote of the club's membership via a recall ballot. The term of the elected officers will be from January 1 to December 31.

The President shall be the executive officer of the club and shall preside at all meetings. He shall be the spokesperson for the club. He shall appoint standing and special committees and chairmen as required. He is an ex-officio member of all committees. In case of a tie vote, he shall cast the deciding vote.

The Vice-President shall assist the President in all matters and shall assume the duties of the President if, for any reason, the President is not able to perform his duties. He shall be responsible for all social events of the club and act as program chairman during his term of office.

The Secretary/Treasurer shall keep accurate minutes of the club's proceedings. He shall record meeting attendance. He shall keep an up-to-date record of all members. The Secretary/Treasurer shall have charge of all the funds of the club. He shall keep an exact record of all monies received and disbursed. He will present to the membership an annual report at the first meeting of each year. He shall maintain the records in such a manner so that they may open for inspection at any time. He shall make a report of the financial condition of the club at all meetings and shall provide at written account of the minutes and financial report to the Newsletter Editor for publication in the next newsletter.

The Safety Officer shall have the responsibility of maintaining a safe flying atmosphere at our flying field. He shall report at each meeting how the membership is adhering to the adopted safety rules and regulations. The Safety Officer has the responsibility and the right to request any individual using any of the club's facilities to cease such use due to violations of either the AMA Safety Code or the club's Safety Rules/Field Protocol. He may appoint deputies as required.

ARTICLE VII GENERAL

The Newsletter Editor shall have the responsibility of maintaining a high degree of communication among club members through a monthly newsletter distributed to each club member. He is encouraged to exchange our effort with other clubs as well. The newsletter shall include the minutes from the previous month's meeting as well as other pertinent club related news and activities. The Newsletter Editor shall be appointed by the president and the appointment approved by the membership.

The elected officers shall comprise the Executive Committee and shall be empowered to make decisions when action must be taken before a regular membership meeting. Approval of 3 members is required for expenditures up to $100.00. Approval of all 4 members is required for expenditures $100.01 to $200.00. Any expenditures, other than field rent and AMA charter fees, over $200.00 will require the approval of a majority of the members present at a meeting.

The Executive Committee may meet as often as deemed necessary. It is suggested that they meet monthly when possible. The Executive Board is empowered to make those decisions necessary to efficiently manage the club. Any member may attend an Executive Committee meeting as an observer.

The Events Committee shall be appointed by the President during the January meeting consisting of not less than three (3) nor more than five (5) members to be responsible for and oversee club events, including, but not limited to, fly-ins, fun-flys, contests, demonstrations, shows, social activities, etc., in the coming year.

The Events Committee shall be a standing committee and shall schedule and budget events and shall assign Contest Directors and Event Directors as needed for all club activities during the following year.

The Events Committee shall coordinate scheduled activities and events with applicable groups and individuals as needed to ensure compatibility with other scheduled events in the area.

The President will appoint a Nominating Committee during the January meeting of each year. The Nominating Committee shall consist of not less than three (3) nor more than five (5) members. No member of the Nominating Committee shall be a nominee for office on the committee suggested ballot; however, a committee member may accept nomination from the floor. The Nominating Committee term shall not exceed twelve (12) months. The Nominating Committee shall remain responsible for filling additional offices and/or vacancies as they occur by nominating candidates to those vacancies and presenting a ballot to the club membership for a vote.

Section 1. Elections.

The officers shall be elected by secret ballot at the annual meeting of the membership meeting in December of each year and shall hold their offices for the term of one years. Officers shall be elected by simple majority of ballots received. Sealed absentee ballots must be submitted to the President one (1) week prior to the regular club meeting in December.

Section 2. Vacancies and Unexpired Terms

In the event of a vacancy or an absence in the office of President, the Vice-President shall act in the President's absence. In the event of a vacancy in any other officer's position, the President may call a special election with 30 days writtten advance notice of the election.

The Nominating Committee shall present to the membership a ballot with a minimum of one (1) name for each office no later than the regular November meeting of each year. Nominations will be accepted from the floor at this time and the ballot will be closed after the November meeting. Additional nominations will not be accepted after the close of the regular November meeting. The vote for new officers will be held during the regular December meeting by secret ballot. Only members in good standing may be nominated for and hold office in Roswell Aircraft Flyers. The Nominating Committee shall remain responsible for filling any vacancy or additional office with a nomination at any time during the year as the need arises.

All AMA Safety Rules shall be adhered to by every club member as well as guests at the flying field.

The club shall, from time to time, adopt rules and guidelines which will lead to safe and responsible operation of our models and equipment. These Safety Rules/Field Protocol shall be posted at the club's flying site and a copy shall be provided to each member. It shall be each member's responsibility to be aware of and abide by said Safety Rules/Field Protocol.

The Constitution and By-Laws of the Roswell Aircraft Flyers may be amended by a two-thirds vote of the membership present at a regular meeting, provided that written notice of such proposed changes has been sent to each member one month prior to the vote.

ARTICLE XI MEETINGS

Our club shall have regular meetings and they shall occur once per month. The date, time and place shall be determined by the Executive Committee, and notice of such meetings shall be sent to each member.

Only paid-up full dues paying members are eligible to vote or to hold an elected office.

A vote of one-half plus one of the members present is required to pass any motion. Motions involving any expenditure over $200.00 of the club's monies, other than field rent and AMA Charter Dues, shall require a similar quantity of votes in favor of passage. General Assessments, as required for emergencies, can be made by a majority vote in favor of the members present at the meeting, provided proper written notification was transmitted to the entire membership at least one month prior to the proposed vote.

The order of business at a regular meeting shall be as follows:

1. Call the meeting to order

2. Reading of the minutes of the previous meeting.

3. Treasurer's Report

4. Announcements and/or Communications

5. Committee Reports

6. Old Business

7. New Business

8. Program

9. Adjournment